globes

Frequently Asked Rental Questions

Securing Your Reservation…

How do I secure my reservation?
We can hold your desired date for you for a few days without an application or deposit. To hold a reservation permanently, you must pay a deposit (which is half of the rental fee).

Meeting with Arboretum Staff…

When can I meet with Arboretum staff to discuss any questions or concerns?
Feel free to call or email the Event Coordinator with questions any time, or to schedule a tour of the site. Also, please feel free to visit the site on your own, but do not disturb other events or enter the building when it is being used for events, or school group lunches.

Accommodations…

Are there rest rooms on site?
Yes, there are four private restrooms at the Pavilion.

Is there an area to change/dress at the venue?
We do have one private dressing room that is available for use.

Are the grounds lit?
The Pavilion and the bathrooms are both very well lit. A complete lighting package is included with bistro and wedding lights, lanterns, and runway lights.

White Oak Pavilion Use and Tables and Chairs…

What is the maximum occupancy of the White Oak Pavilion?
200.

Do we have to remove our own trash and recycling?
Garbage and recycling cans are provided for your convenience. The Arboretum provides trashcans, and recycling bins, as well as a compostables bin. The Arboretum will take care of waste left in those bins.  You are required to pick up any garbage from the Pavilion and dispose of it in the proper receptacles.  Any excessive clean up required by Arboretum staff will result in a charge to your credit card (this includes picking up confetti or other thrown debris).

How many tables and chairs does Mount Pisgah Arboretum provide, free of charge, to accommodate my guests?
The Arboretum provides beautiful wedding furniture (tables, chairs, banquet tables) for up to 200 guests. We provide wooden picnic tables to accommodate up to about 65 people. The Arboretum also provides 25 round plastic folding tables (5 feet/60 inches in diameter) and 200 taupe folding chairs that accommodate 200 people. You may also use our eight 6-foot long and eight 8-foot long rectangular tables for your food, drinks, cake, DJ’s, gifts, etc. Our facilities staff will set up the tables and chairs for the reception area if they are provided a layout design ahead of time. We do not supply linens. Parties to Go (in Eugene, 541-485-5587) has delivered to the Arboretum in the past and is familiar with our policies.

Our rental company can only pick up our linens and dishes the following morning; is this allowed?  Do we need to be concerned about theft or vandalism?
Items that are rented from outside companies may be left in the Pavilion overnight, provided they are picked up the following morning.  Although the Arboretum is not liable for anything left overnight, theft or vandalism in the Pavilion has not been a problem in the past.

Are grills allowed at the Arboretum?
Propane and gas grills are permitted (no charcoal or fire).  These must be used only on the gravel surrounding the Pavilion, and not on the grass, cement, or bricks.

Is alcohol allowed?
You may serve beer, wine, or liquor to your guests with licensed servers. You can either purchase your own alcohol, or go through a caterer. Please remember that your guests may have a long, dark drive ahead of them.

Can we drive up to the White Oak Pavilion or to the Ceremony Site?
Yes, you can drive to the White Oak Pavilion during set-up. You may also drop off near your Ceremony Site if any guests have special needs or difficulty walking. There are two disabled parking spaces at the Pavilion. Once set-up and/or drop-off is complete, please move cars back to the parking lot, except for cars with handicapped parking placards.

Will we have access to water and electricity?
Yes, there are 13 electrical outlets inside the building, and outlets on the four corners of the building outside.  There are several drinking fountains, indoor and outdoor sinks, and four potable water spouts. There are also four private restrooms located at the Pavilion.

Parking Passes…

Tell me about parking at the Arboretum
The Arboretum is located in Lane County’s Howard Buford Recreation Area, and all parking lots belong to Lane County Parks rather than the Arboretum. The Arboretum is a non-profit organization that leases land from Lane County. Every car that enters the Arboretum need to have a Lane County Parks parking pass. The Arboretum does not charge the parking fee or receive any income from these fees. You may choose to pay for your guests’ parking or they can purchase a parking pass at the fee station. Please see our Event Coordinator about parking options.

 

For more information, contact our Event Coordinator at  Events@MountPisgahArboretum.org or 541-747-1504.